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For businesses who are looking to make major decisions such as M&A transactions or capital raising, it is essential that all the relevant information is readily available. This could mean sifting through many thousands of highly confidential documents that could be vulnerable to hackers, data breaches and other security threats. There is an option that combines access to documents with security documents and collaboration tools. It’s referred to as a virtual data room (VDR).
A VDR is a business software tool that facilitates simple, transparent and secure information sharing in due diligence processes. It is specifically designed for the M&A private equity, M&A, and investment advisory fields, but can be used by any company seeking to complete an important deal or project. It’s a secure cloud-based repository that holds important documents that includes financial statements as well as legal agreements.
The most effective VDRs have clear folder structures that make it easy to navigate and find what you’re searching for. They also have customizable security features that permit users to restrict access by establishing timeouts and auto-expiration. This can be done by putting limitations on printing, viewing and downloading documents and generating reports about the activities of documents.
VDRs are usually hosted in data centers with standard security features like fire suppression, biometric access control, and offsite backups of data. They are also accessible globally to allow investors and potential buyers to review important documentation without needing to visit the headquarters of your company.